The Operations Intern will be a key contributor to the HIPS family. The successful candidate will partner with the Operations Manager to provide research and logistical support for all aspects of HIPS operations. HIPS seeks a candidate who loves to take charge of a project from beginning to end and will relish the opportunity to support a growing organization and a diverse team. It is a great learning opportunity for someone interested in understanding the nuts and bolts of running a business, managing an office, and learning about the grant proposal process. This is an unpaid position requiring at least 15 hours per week. Please send a cover letter and resume to sara@hips.org


Primary Responsibilities

  • Day-to-day office administrative tasks such as: ordering office and kitchen/maintenance supplies, scheduling meetings, handling outgoing mail/packages and filing paperwork
  • Organize a cohesive company-wide retreat to facilitate team building across departments
  • Prepare volunteer background checks
  • Streamline and consolidate the process of tracking employee work hours
  • Assist in compiling grant proposals for public health funding
  • Maintain contact with monetary and material donors and facilitate extended donor relations
  • Coordinate logistics for HIPS presence at National Harm Reduction Conference
  • Liaison to other departments, particularly Outreach and Development

Required Qualifications

  • Outstanding administrative and support skills, with exceptional phone etiquette, empathy, and listening skills
  • Excellent written, oral and interpersonal communication skills; strong time management skills; ability to multi-task under a deadline, and manage tasks proactively, with great productivity and attention to detail
  • Strong operational orientation, project management skills, and a focus on high quality customer service
  • Solid organizational skills, creativity, and flexibility; comfortable building and maintaining systems
  • Advanced Microsoft office experience preferred:¬† Excel, Word, and PowerPoint
  • Experience using Google Apps:¬† Gmail, Sheets, Forms, Sites, and Drive
  • Sense of humor and commitment to the HIPS mission:

HIPS promotes the health, rights, and dignity of individuals and communities impacted by sexual exchange and/or drug use due to choice, coercion, or circumstance. HIPS provides compassionate harm reduction services, advocacy, and community engagement that is respectful, non-judgmental, and affirms and honors individual power and agency. We believe that those engaged in sex work, sex trade, and drug use should be able to live healthy, self-determined, and self-sufficient lives free from stigma, violence, criminalization or oppression. We will achieve this through engaging sex workers, drug users and our communities in challenging structural barriers to health, safety, and prosperity.